WAC 1-06-080   Requests for public records.  In accordance with requirements of chapter 42.56 RCW that agencies prevent unreasonable invasions of privacy, protect public records from damage or disorganization, and prevent excessive interference with essential functions of the agency, public records may be inspected or copied or copies of such records may be obtained, by members of the public, upon compliance with the following procedures:

     (1) A request shall be made in writing upon a form prescribed by the agency which shall be available at its office. The form shall be presented to the public records officer; or to any member of the agency's staff, if the public records officer is not available, at the office of the agency during customary office hours. The request shall include the following information:

     (a) The name, address, and organization represented, if any, of the person requesting the record;

     (b) The time of day and calendar date on which the request was made;

     (c) The nature of the request;

     (d) If the matter requested is referenced within the current index maintained by the records officer, a reference to the requested record as it is described in such current index;

     (e) If the requested matter is not identifiable by reference to the agency's current index, an appropriate description of the record requested;

     (2) In all cases in which a member of the public is making a request, it shall be the obligation of the public records officer or staff member to whom the request is made to assist the member of the public in appropriately identifying the public record requested.



[Statutory Authority: RCW 1.08.110, 34.05.385, 1.08.001, and Executive Order 97-2. 06-16-019, § 1-06-080, filed 7/24/06, effective 8/24/06; Order 8, § 1-06-080, filed 9/25/74, effective 10/25/74.]