WAC 173-303-380   Facility recordkeeping.  (1) Operating record. The owner or operator of a facility must keep a written operating record at their facility. The following information must be recorded, as it becomes available, and maintained in the operating record until closure of the facility:

     (a) A description of and the quantity of each dangerous waste received or managed on-site, and the method(s) and date(s) of its treatment, storage, or disposal at the facility as required by subsection (2) of this section, recordkeeping instructions;

     (b) The location of each dangerous waste within the facility and the quantity at each location. For disposal facilities, the location and quantity of each dangerous waste must be recorded on a map or diagram of each cell or disposal area. For all facilities, this information must include cross-references to specific manifest document numbers, if the waste was accompanied by a manifest;

     (c) Records and results of waste analyses, waste determinations (as required by Subpart CC), and trial tests required by WAC 173-303-300, General waste analysis, and by 40 CFR sections 264.1034, 264.1063, 264.1083, 265.1034, 265.1063, 265.1084, 268.4(a), and 268.7;

     (d) Summary reports and details of all incidents that require implementing the contingency plan, as specified in WAC 173-303-360 (2)(k);

     (e) Records and results of inspections as required by WAC 173-303-320 (2)(d), General inspection (except such information need be kept only for five years);

     (f) Monitoring, testing, or analytical data, and corrective action where required by 40 CFR Part 265 Subparts F through R and sections 265.1034 (c) through (f), 265.1035, 265.1063 (d) through (i), 265.1064, and 265.1083 through 265.1090 for interim status facilities, and by WAC 173-303-630 through 173-303-695 and 40 CFR sections 264.1034 (c) through (f), 264.1035, 264.1063 (d) through (i), 264.1064, and 264.1082 through 264.1090 for final status facilities;

     (g) All closure and post-closure cost estimates required for the facility;

     (h) For off-site facilities, copies of notices to generators informing them that the facility has all appropriate permits, as required by WAC 173-303-290, Required notices;

     (i) Records of the quantities (and date of placement) for each shipment of hazardous waste placed in land disposal units under an extension to the effective date of any land disposal restriction granted pursuant to 40 CFR 268.5, a petition pursuant to 40 CFR 268.6, and the applicable notice required by a generator under 40 CFR 268.7(a);

     (j) For an off-site treatment facility, a copy of the notice, and the certification and demonstration, if applicable, required by the generator or the owner or operator under 40 CFR 268.7;

     (k) For an on-site treatment facility, the information contained in the notice (except the manifest number), and the certification and demonstration if applicable, required by the generator or the owner or operator under 40 CFR 268.7;

     (l) For an off-site land disposal facility, a copy of the notice, and the certification and demonstration if applicable, required by the generator or the owner or operator of a treatment facility under 40 CFR 268.7;

     (m) For an on-site land disposal facility, the information contained in the notice required by the generator or owner or operator of a treatment facility under 40 CFR 268.7, except for the manifest number;

     (n) For an off-site storage facility, a copy of the notice, and the certification and demonstration if applicable, required by the generator or the owner or operator under 40 CFR 268.7;

     (o) For an on-site storage facility, the information contained in the notice (except the manifest number), and the certification and demonstration if applicable, required by the generator or the owner or operator under 40 CFR 268.7;

     (p) Any records required under WAC 173-303-280(6); and

     (q) A certification by the permittee no less often than annually, that the permittee has a program in place to reduce the volume and toxicity of hazardous waste that they generate to the degree determined by the permittee to be economically practicable; and the proposed method of treatment, storage or disposal is that practicable method currently available to the permittee which minimizes the present and future threat to human health and the environment.

     (2) Recordkeeping instructions. This paragraph provides instructions for recording the portions of the operating record which are related to describing the types, quantities, and management of dangerous wastes at the facility. This information must be recorded, as it becomes available, and maintained in the operating record until closure of the facility, as follows:

     (a) Each dangerous waste received, treated, stored, or disposed of at the facility must be described by its common name and by its dangerous waste number(s) from WAC 173-303-080 through 173-303-104. Each listed, characteristic, and criteria waste has its own four-digit dangerous waste number. Where a dangerous waste contains more than one process waste or waste constituent the waste description must include all applicable dangerous waste numbers. If the dangerous waste number is not listed, the waste description must include the process which generated the waste;

     (b) The waste description must include the waste's physical form (i.e., liquid, solid, sludge, or contained gas);

     (c) The estimated or manifest-reported weight, or volume and density, where applicable, of the dangerous waste must be recorded, using one of the units of measure specified in Table 1, below; and

TABLE 1

Unit of Measure	Code1
Gallons . . . . . . . . . . . .	G
Gallons per Hour . . . . . . . . . . . .	E
Gallons per Day . . . . . . . . . . . .	U
Liters . . . . . . . . . . . .	L
Liters per Hour . . . . . . . . . . . .	H
Liters per Day . . . . . . . . . . . .	V
Short tons (2000 lbs) . . . . . . . . . . . .	T
Short Tons per Hour . . . . . . . . . . . .	D
Metric Tons per Hour . . . . . . . . . . . .	W
Short Tons per Day . . . . . . . . . . . .	N
Metric Tons per Day . . . . . . . . . . . .	S
Pounds . . . . . . . . . . . .	P
Pounds per Hour . . . . . . . . . . . .	J
Kilograms . . . . . . . . . . . .	K
Kilograms per Hour . . . . . . . . . . . .	R
Cubic yards . . . . . . . . . . . .	Y
Cubic meters . . . . . . . . . . . .	C
Acres . . . . . . . . . . . .	B
Acres-feet . . . . . . . . . . . .	A
Hectares . . . . . . . . . . . .	Q
Hectare-meter . . . . . . . . . . . .	F
Btu's per Hour . . . . . . . . . . . .	I

Footnote:

1Single-digit symbols are used here for data processing purposes.

     (d) The method(s) (by handling code(s)) of management for each dangerous waste received or managed, and the date(s) of treatment, recycling, storage, or disposal must be recorded, using the handling code(s) specified in Table 2, below.


TABLE 2 - Handling Codes for Treatment, Storage, and Disposal Methods

Enter the handling code(s) listed below that most closely represents the technique(s) used at the facility to treat, store, or dispose of each quantity of dangerous waste received.
     1. Storage

          S01 Container (barrel, drum, etc.)

          S02 Tank

          S03 Waste pile

          S04 Surface impoundment

          S05 Drip Pad

          S06 Containment Building (Storage)

          S99 Other storage (specify)


     2. Treatment

          (a) Thermal Treatment

          T06 Liquid injection incinerator

          T07 Rotary kiln incinerator

          T08 Fluidized bed incinerator

          T09 Multiple hearth incinerator

          T10 Infrared furnace incinerator

          T11 Molten salt destructor

          T12 Pyrolysis

          T13 Wet air oxidation

          T14 Calcination

          T15 Microwave discharge

          T18 Other (specify)

          (b) Chemical treatment

          T19 Absorption mound

          T20 Absorption field

          T21 Chemical fixation

          T22 Chemical oxidation

          T23 Chemical precipitation

          T24 Chemical reduction

          T25 Chlorination

          T26 Chlorinolysis

          T27 Cyanide destruction

          T28 Degradation

          T29 Detoxification

          T30 Ion exchange

          T31 Neutralization

          T32 Ozonation

          T33 Photolysis

          T34 Other (specify)

          (c) Physical treatment

          (i) Separation of components

          T35 Centrifugation

          T36 Clarification

          T37 Coagulation

          T38 Decanting

          T39 Encapsulation

          T40 Filtration

          T41 Flocculation

          T42 Flotation

          T43 Foaming

          T44 Sedimentation

          T45 Thickening

          T46 Ultrafiltration

          T47 Other (specify)

          (ii) Removal of specific components

          T48 Absorption-molecular sieve

          T49 Activated carbon

          T50 Blending

          T51 Catalysis

          T52 Crystallization

          T53 Dialysis

          T54 Distillation

          T55 Electrodialysis

          T56 Electrolysis

          T57 Evaporation

          T58 High gradient magnetic separation

          T59 Leaching

          T60 Liquid ion exchange

          T61 Liquid-liquid extraction

          T62 Reverse osmosis

          T63 Solvent recovery

          T64 Stripping

          T65 Sand filter

          T66 Other (specify)

          (d) Biological treatment

          T67 Activated sludge

          T68 Aerobic lagoon

          T69 Aerobic tank

          T70 Anaerobic tank

          T71 Composting

          T72 Septic tank

          T73 Spray irrigation

          T74 Thickening filter

          T75 Trickling filter

          T76 Waste stabilization pond

          T77 Other (specify)

          T78-79 (Reserved)

          (e) Boilers and industrial furnaces

          T80 Boiler

          T81 Cement kiln

          T82 Lime kiln

          T83 Aggregate kiln

          T84 Phosphate kiln

          T85 Coke oven

          T86 Blast furnace

          T87 Smelting, melting, or refining furnace

          T88 Titanium dioxide chloride process oxidation

               reactor

          T89 Methane reforming furnace

          T90 Pulping liquor recovery furnace

          T91 Combustion device used in the recovery of

               sulfur values from spent sulfuric acid

          T92 Halogen acid furnaces

          T93 Other industrial furnaces listed in WAC

               173-303-040 (specify)

          (f) Other treatment

          T94 Containment building (treatment)


     3. Disposal

          D79 Underground injection

          D80 Landfill

          D81 Land treatment

          D82 Ocean disposal

          D83 Surface impoundment

               (to be closed as a landfill)

          D99 Other disposal (specify)


     4. Miscellaneous (Subpart X)

          X01 Open burning/open detonation

          X02 Mechanical processing

          X03 Thermal unit

          X04 Geologic repository

          X99 Other Subpart X (specify)


     (3) Availability, retention and disposition of records.

     (a) All facility records, including plans, required by this chapter must be furnished upon request, and made available at all reasonable times for inspection, by any officer, employee, or representative of the department who is designated by the director.

     (b) The retention period for all facility records required under this chapter is extended automatically during the course of any unresolved enforcement action regarding the facility or as requested by the director.

     (c) A copy of records of waste disposal locations and quantities under this section must be submitted to the United States EPA regional administrator, the department, and the local land use and planning authority upon closure of the facility.



[Statutory Authority: Chapters 70.105, 70.105D, and 15.54 RCW and RCW 70.105.007. 04-24-065 (Order 03-10), § 173-303-380, filed 11/30/04, effective 1/1/05. Statutory Authority: Chapters 70.105 and 70.105D RCW. 03-07-049 (Order 02-03), § 173-303-380, filed 3/13/03, effective 4/13/03. Statutory Authority: Chapters 70.105, 70.105D, 15.54 RCW and RCW 70.105.007. 00-11-040 (Order 99-01), § 173-303-380, filed 5/10/00, effective 6/10/00. Statutory Authority: Chapters 70.105 and 70.105D RCW. 98-03-018 (Order 97-03), § 173-303-380, filed 1/12/98, effective 2/12/98; 95-22-008 (Order 94-30), § 173-303-380, filed 10/19/95, effective 11/19/95. Statutory Authority: Chapters 70.105 and 70.105D RCW, 40 CFR Part 271.3 and RCRA § 3006 (42 U.S.C. 3251). 91-07-005 (Order 90-42), § 173-303-380, filed 3/7/91, effective 4/7/91. Statutory Authority: Chapter 70.105 RCW. 86-12-057 (Order DE-85-10), § 173-303-380, filed 6/3/86; 84-09-088 (Order DE 83-36), § 173-303-380, filed 4/18/84. Statutory Authority: Chapter 70.105 RCW and RCW 70.95.260. 82-05-023 (Order DE 81-33), § 173-303-380, filed 2/10/82. Formerly chapter 173-302 WAC.]